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What is SMTP Server? Work, Types, and More

What is SMTP Server_ Definition, Work, Types, and More

Like all servers, an SMTP server is an application that offers a service to other applications within a network called clients. Specifically, an SMTP server handles email sending, receiving, and relaying.

You can think of servers as your real-life post offices. The same happens with SMTP servers—though the process takes a few minutes at most instead of taking days.

You might have also come across the term SMTP port. Those communication endpoints handle email data transfer over SMTP as it moves through a network from one server to another. We cover those in detail here.

How Does SMTP work?

All networking protocols follow a predefined process for exchanging data. SMTP defines a method for exchanging data between an email client and a mail server. An email client is what a user interacts with: the computer or web application where they access and send emails. A mail server is a specialized computer for sending, receiving, and forwarding emails; users do not interact directly with mail servers.

SMTP connection opened

Since SMTP uses the Transmission Control Protocol (TCP) as its transport protocol, this first step begins with a TCP linking between client and server. Next, the client starts the email-sending process with a specialized “Hello” command (HELO or EHLO, described below).

Email data transferred

The client sends the server a series of commands accompanied by the actual content of the email: the email header (including its destination and subject line), the email body, and any additional components.

Mail Transfer Agent (MTA)

SMTP acts as a Mail Transfer Agent MTA that is the database track of the server that checks the domain of the recipient’s email address. If it differs from the sender’s domain, it inquiries the Domain Name System (DNS) to find the recipient’s IP address. It is like a post office looking up a mail recipient’s zip code.

Connection closed

The client signals the server when the data transmission is complete, and the server ends the linking. At this point, the server will not receive other email data from the client unless the client opens a new SMTP connection.

Usually, this first email server is not the email’s final destination. After receiving the email from the client, the server repeats this SMTP connection process with another mail server. That second server does the same until, finally, the email reaches the recipient’s inbox on a mail server controlled by the recipient’s email provider.

Types of SMTP servers

Normal Servers

A regular SMTP server recognizes emails and lines which the recipient receives. It requires you to specify several contiguous domains served by the server. If any email comes in from another domain and a message can be sent, it will be sent to its destination server. SMTP servers can be used as two-way delivery services. No incoming or outgoing. Read about how to use an SMTP server in your email marketing plan to increase your sales.

SMTP Proxy Servers

Proxy servers do not fully function like SMTP servers but require a real SMTP server to connect. Users connect to real SMTP servers through a proxy server to block unnecessary emails, monitor them, and edit their content.

What Port Does SMTP Use?

In networking, a port is the default point where data is received from the network; Think of it like the apartment number in my mailing address. Ports help computers classify network data into the correct applications. Factually, SMTP only used port 25.

Port 25 is the most used for connections between SMTP servers. Firewalls of end-user networks often block this port today, as spammers try to abuse it to send large amounts of spam.

Is the SMTP server secure?

Surprisingly enough, the SMTP server isn’t inherently secure. It doesn’t have any encryption or safety devices built into it. It makes it susceptible to deceiving, spamming, or data outflow. Email providers have added security layers to the infrastructure to avoid all those unfortunate events.

The first mechanism they incorporated was the Secure Sockets Layer (SSL), which had significant security flaws. As a result, the Internet Engineering Task Force (IETF) denounced its final version, SSL 3.0, in 2015 by imposing RFC 7568.

All of that is great, but at what point of the SMTP connection does TLS enter the game? By default, most email clients initiate a TLS connection during the handshake. They do so using the SMTP command STARTTLS, which forms the switch to an encrypted connection.

SMTP Server Troubleshooting Checklist

Let’s say you’ve checked the email sending of your app, and it’s alright. We hope that the Mailtrap Email Delivery Platform helped you with that :). But when you started using a real SMTP server for sending emails, they were not delivered. The following checklist will help you detect what may be wrong:


While SMTP servers aren’t the only TCP/IP protocol you can send and receive emails, utilizing one can provide several benefits. From ensuring your bulk marketing emails are successfully delivered to preventing messages from being marked as spam, an SMTP server may be worth using.

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